Invoicing & Payment Options

Suppliers should submit invoices directly to MSU Accounts Payable for prompt processing. Invoices must reference only one purchase order (PO) and must contain:

• A valid MSU PO number, including all prefixes and the release number when applicable.
• The current name and "remit to" address of the supplier.
• Distinguishable, separately invoiced line items, each with a description, price, and language matching the language and sequence of the PO.
• The freight bill number or tracking number.

Submission instructions

1. Prepare each invoice as a separate PDF file.
2. Send an original, separate email for each invoice to MSUPAY@msu.edu. Do not forward from another email.
3. In the email subject line, include the PO number and your organization's name.
   1. Example: PO 345678 James Company

If you are unable to email your invoice to MSU Accounts Payable, it may be faxed to 517-884-6189 or mailed to the address below:

MSU Accounts Payable
Hannah Administration Building
426 Auditorium Rd., Suite 360
East Lansing, MI 48824

Payment options

MSU Accounts Payable will issue a check as payment for domestic suppliers, or initiate a wire transfer for foreign orders. Suppliers interested in receiving PO payments electronically can enroll in Paymode-X®, a service offered by Bank of America Merrill Lynch. Benefits of enrollment include:

• Time and money savings
• Robust reporting
• Multiple layers of security

Already enrolled? Call Paymode-X at 877-443-6944 to have MSU added to your account.