Departmental Invoice Submission

Suppliers should submit invoices directly to MSU Accounts Payable for prompt processing. However, departments may submit an invoice on the supplier's behalf. It takes approximately one week after AP's receipt of the invoice to enter it into the system.

Instructions

1. Prepare each invoice as a separate PDF file.
2. Send an original, separate email for each invoice to deptinvoices@msu.edu. Do not forward from another email.
3. In the email subject line, list the PO number and suppliers name.

Rush payments

To expedite a supplier payment, MSU departments must email the invoice to Accounts Payable following these additional instructions:

• Start the email subject line with "RUSH"
  • Example: RUSH - PO 345678 James Company
• Include the accounting string that Accounts Payable will charge the $15 special handling fee to in the email body

No other method of rush payment notice will be accepted. Please note that the invoice must be received by 10 a.m. to be processed the same day (if Tuesday or Thursday)

Wire transfers

Accounts Payable will process a wire transaction for payments to foreign suppliers. There is a $25 processing fee for this service.

Supplier refund checks

On occasion, suppliers doing business with MSU will generate refund checks. Though these checks are generated for several reasons, they should all be processed through Accounts Payable for inclusion on the purchase order payment information. MSU departments receiving these checks directly from the supplier should deliver the check to the AP office on campus at 166 Service Rd., Room 103.